Just like when creating the Project Plan, here too the Project Manager will involve other people like the Team Managers and subject matter experts to create a robust Stage Plan. It is planned to an appropriate level of detail (do not micro-manage your team members and gathering lots of data on how many minutes it took each activity is not so important when compared to asking what else can the project do to increase benefits). They may instruct the project manager to initiate premature closure of the project. The Project Manager should have a trusting relationship with the Team Managers, The Project Manager should not bother to ask the Team Managers for lists of detailed activities on how they will deliver products, Keep in mind that the most important thing is that products are delivered and meeting the expected quality requirements, Use a physical or online information radiator to communicate progress. “Plan” can be a Project Plan, a Stage Plan, or a Team Plan. , so the Project Board can be asking “how are we doing compared to the original project plan?”. As each Work Package is completed within a PRINCE2 project delivery stage, then the team manager or the specialist team themselves needs to inform the project manager that the Work Package is indeed complete. For most projects however, there will be a need for more than one delivery stage. Controlling a stage 5. This usually works hand in hand with planning activities and dependencies. PRINCE2 wiki is open-source and published for free under a Creative Commons license. If it is an Exception plan that has been approved, then this would take over from where the previous stage plan left off (the point where the exception occurred), and continue until the end of this (next) stage. Directing a project 3. It groups these activities into processes. PRINCE2 wiki is licensed under a Attribution-NonCommercial-ShareAlike 4.0 International. The purpose of the information in the Plans Theme is to provide a framework to design, develop and maintain the Project Plans, which are the Project Plan, Stage Plan, Exception Plan and Team Plan. Defining the activities to create the products may be OK for predictive projects where it easy to define the majority of the activities up front but this is not the case in al projects. 2. The Project Plan is used by the Processes are where the principles and themes of PRINCE2 are applied. The activity authorizing a stage or exception plan within the PRINCE2 process Directing a Project process is used to approve or otherwise the second stage plan. READ MORE on checkykey.com Project Plan Prince2 Template. PRINCE2 has developed the Product-Based Planning technique, an iterative planning process that focuses attention on the products that a project must deliver. What is required? Attribution-NonCommercial-ShareAlike 4.0 International. Every PRINCE2 plan, whether it is at project, stage, or team level, should include a number of pieces of information such as a schedule, planning assumptions, lessons learned from previous projects, and product descriptions for the products that are within the scope of the plan. Product-based planning is often applied in tandem with an activity-centred planning approach (see step 3 above, ‘Planning activities and dependencies’) in order to ensure a balanced final Plan. Project management guide on CheckyKey.com. PRINCE2 says that a plan should cover not just the activities to create products but can also the activities to manage product creation - including activities for assurance, quality management, risk management, configuration management, communication and any other project controls required. . Managing product delivery 6. If so, then the project board must satisfy themselves that product hand over occurred in line with the, Whether the project board are being asked to confirm a. The most complete project management glossary. As the end of a management stage is approaching, this process kicks in. Team Manager with an estimate of planned costs of the project, and it identifies the management stages and other major control points that will be used. PRINCE2 employs product-based planning techniques, focusing on identifying the product necessary to achieve project/stage objectives. Creation of the product breakdown structure 3. All rights reserved.PMI, PMP, and PMBOK are registered marks of The Project Management Institute, Inc.DSDM is a Registered Trade Mark of Agile Business Consortium Limited. Project Board Manage by Exception: A PRINCE2 project has defined tolerances (6 aspects above) for each project objective, to establish limits of delegated authority. Stage Plan: This is the day to day plan for a Project Manager during a stage. READ MORE on checkykey.com Exception Plan Prince2. The project board must review and approve the following: The project board have the following choices in making a decision for the remainder of the project: Finally, the project board must communicate the status of the project to corporate or programme management is and any other interested parties as laid out within the Communication Management Strategy. Managing a Stage Boundary. Project Plans. 2. For more information on PRINCE2 –  CHECK OUT MY PRINCE2 PRIMER, Don’t Miss Out – Act Now to get your personal copy of this Powerful, Step-By-Step PRINCE2 Video Training before it is too late. Initiating a project 4. And this is how PRINCE2 address is what's called the planning horizon issue how far ahead to plan in detail. As part of this plan, the project board determines and/or approves the tolerances under which the Stage Plan is valid. The following diagram demonstrates that principle: W… The following are external content provided by or recommended by the author. This Theme helps to answer the following questions: 1. PRINCE2 is a process-based approach for project management. Check that any deviations and current forecasts for the project are satisfactory, and if needed review the, Some projects will hand over products to the customer or users during the project rather than just at the end of the project. This first process in PRINCE2® is a pre-project process. 4. The stage plan is updated. The Stage Plan is likely to be formal, in a less or more traditional way. 3. Insert Project Name Stage Plan Date: 22 March 2010 1 Stage Plan History 1.1 Document Location This document is only valid on the day it was printed. The plan supports the management controls defined in the project controls section of the Project Initiation Documentation. Creation of the product flow chart diagram It is essentially a plan for the planning of the project. Thereafter, this process is triggered whenever the project board approves either a stage plan or exception plan. 6. Plans are the backbone of the management information system of any project and a project's plans must always be kept in step with the Business Case. Both of these are appointed by the project’s parent organization. How it will be achieved and by whom? The project manager will update the PRINCE2 Stage Plan with actual progress, and modifying future actions to ensure that the stage plan is forecast to complete within tolerance. • Establishing clearly the products that must be created on a pro… 2. It checks that a project is worthwhile. The very first plan you make is the stage plan for the Initiation Stage. Team Plan: Created and used by the Team Manager, This is a good example of an Initiation Stage Plan and it is taken from the PEN Sample project, It is mainly focused on the deliverables instead of all the activities required to deliver the product, The first plan created in a project is the plan for the Initiation Stage (The Initiation Stage Plan), The Project Plan for the whole project is created Initiation Stage, A plan for each future stage is created in the Stage Boundary process, The Team Managers normally create their Team Plans while they assist the Project Manager with the Stage Plan, The Project Plan is updated during each Stage Boundary process to show the following, Estimate end date of the project as this can keep changing, Resource availability which can be tricky to get, A stand-alone document or a section of the, Online plan in a project management information system (PMIS), Standalone plan in a project management application, The plan should not be optimistic and must be achievable, Estimates are based on consultation with the experienced resources who will undertake the work. The key input to this process is a Project Mandate that defines in business terms the reason for the project and the expected outcome. - shows what will be produced and when - documents the cost of the Initiation Stage Writing of the product descriptions 4. PTCoE N.V, Barbarastraat 13, 3120 Tremelo, Belgium. 1.7 PRINCE2 2017 – Managing a stage boundary. Team Plans (if used as they are optional) could comprise just a schedule appended to the Work Package(s) assigned to the This report is produced by the team manager, who is a technical manager tasked … Directing a project. Progress Prince2 stage plan template. This activity of authorizing a stage plan or exception plan is therefore either used for an end stage assessment or for an exception assessment. The Plans Theme is to provide a framework to design, develop and maintain the Project Plans (including the Project Plan, Stage Plan, Team Plan and Exception Plan). A PRINCE2 plan is a document describing how Wayne and by whom specific target or set of targets will be achieved. Comparision of PRINCE2 Foundation eLearning Courses. So, the challenge at the beginning of the project during initiation is how to divide this high-level project plan into various PRINCE2 management stages. You are now getting closer to having the PRINCE2 stages explained because the diagram below shows the first stage involves doing the specifying work and the first part of the design and development work. Stage Plans outline the products to be delivered, the required resources, sometimes the activities if required. The PRINCE2 Project Manager should be mainly concerned that the products pass their quality tests so product are fit for use. Once the PID is signed off, then all remaining stages (there may only be one), need to be authorized, and the project board will have delegated day-to-day control to the project manager for each remaining stage, one at a time. Managing a stage boundary 7. Team Plans. Figure 6 – PRINCE2 2017 – Managing product delivery PRINCE2 Managing product delivery Microsoft Project Plan MPP template 2017 Mark Whitfield PRINCE MS Plan 6 . A PRINCE2 project has as a minimum, just two management stages; the initiation stage (where the project initiation documentation containing in the project plan will be created), and a second and final delivery stage. above the project), and the project managerrepresents the interests of the project. In making this decision, the project board will want to look back and ensure the current stage has proceeded satisfactorily, look up, and ensure that the Project Plan and Business Case remain viable, and look forward, by approving the next stage plan. The activities within this process are as follows: 1. PRINCE2 divides the project into management stages and we have a high-level plan for the whole project this is what's called the project plan. Capture previous lesson… As per the Managing a Stage Boundary process, the Stage Plan must be approved in advance by the project board. Your First PRINCE2 Plan – Initiation Stage Plan PRINCE2 recommends three level of plans: 1. Project Plan: Used mainly by the Project Board but also the Project Manager. The decision to proceed with the project occurs after this process is complete. and a detailed stage plan, which indicates the work that needs to be done. Approve the stage plan or exception plan, ensure resources are available, set tolerances for the next stage, advise the project manager how often they want to receive the Highlight Report for the next stage, and authorize the project manager to proceed based on the approved stage plan or exception plan. Processes describe who is responsible for taking decisions and when. There are 7 processes in PRINCE2: 1. This initial process involves the activities necessary to ensure a viable and worthwhile project. PRINCE2 has activities for starting up, planning, running, controlling, and closing a project. The project board use this activity for one of two situations, either to approve the next Stage Plan as the current stage reaches completion, or to approve an Exception Plan if at some point during the current stage, the project manager had forecast that tolerance will be exceeded. Starting up a project 2. This involves a series … 3. In PRINCE2, there are three levels of plan: Team Plans are optional, and the Team Manager can use any format they like to create their own plan. The important principle here is that the next stage is not started until the project board have authorised it. Each release is a set of iterations, when their output is supposed to be put into operation. How to best go about creating the products? PRINCE2 is a project management methodology that helps you. These Management Stages are separated by Decision Points (also known as “Control Points”) by the Project Board. Stage Plan and Exception Plan. In general, you need to explain the objectives (6 variables), give reference to Product Descriptions, explain how you’re going to monitor and control in the scope of the plan, what lessons you’ve considered when creating the plan, and… and the schedule! How can Product-Based Planning be done? Remember, that the project board only have the authority to set the stage level tolerances, and if at any point project tolerances are forecast to be exceeded, then the project board must escalate this to corporate all programme management for their decision on what to do next. Stage Plans. Project management guide on Checkykey.com. The Stage Plans should also incldue the specific controls that will be used to show progress and and allow the level above the monitor progress against a baseline. What will the steps be? The Stage Plan for the next stage is created near the end of the current stage. They may reject some of the documentation including the stage plan or exception plan and ask the project manager to make alterations or corrections, and come back to them for an approval. Release Plan is specific to PRINCE2 Agile and is located between the original Stage Plans and Team Plans. Instant access to the HD-Video training system, spreadsheets, exercises, project plans and more. PRINCE2® Theme: Plans. If the current stage is forecast to go out of tolerance, then the Project Manager will create an Exception Plan instead of a next Stage Plan. The appriopriate form of each management product depends on the project environment and you should tailor them to suit the project. A PRINCE2 plan provides an overview of how and when objectives are to be achieved during a certain time in a project. The project board (project sponsors) controls the project. READ MORE on www.projectmanager.com 19.3 PRINCE2 Agile guidance on Controlling a Stage Plan the next Stage. Product-based planning is completed in four steps: 1. Release Plan. management stages. The plan conforms to required corporate or programme standards, The plan incorporates lessons from previous project which should be checked by the Project Board, The Plan covers management and control activities especially quality activities, The plan supports the four approaches: Quality, Change Control, Risk and Communications. Written by Frank Turley (his LinkedIn profile). The most complete project management glossary for professional project managers. A Project Plan provides the Writing of the project product description 2. Why it may be important to pass your PRINCE2 Practitioner Exam first time and what is the pain of failure? as a baseline against which to monitor project Initiating a Project takes time and consumes Resources. Of course, the project board may choose to prematurely close the project. Prince2 Stage Plan. Closing a project But there … Each process provides a set of activities. There are 7 processes that are compatible with the Core Principles and guide you through the project. Appoint the executive and project manager The executive represents the interests of the organization (i.e. A plan will show the products (scope) that will be delivered, perhaps the activities and resources required. 5. They have the same structure. A PRINCE2 plan provides an overview of how and when objectives are to be achieved during a certain time in a project. Team Managers should agree that their part of the plan is achievable and not forced to depend on overtime to complete work. Checkpoint report. According to PRINCE2, your schedule can have different formats, but in practice, a common schedule in a predictive project (one that is not adaptive/Agile) is a Gantt Chart wit… Initiation Stage Plan Outline Business Case Initiation Stage Plan Project mandate This plan - Is the first plan to be created in a PRINCE2 project - is used by the Project Manager to execute the Initiation Stage. The project board may appoint project assurance to carry out some of the reviewing of draft documentation including the Stage Plan or an Exception Plan prior to them Authorising a Stage or Exception Plan. PRINCE2 (PRojects IN Controlled Environments) is a structured project management method ... Moving between stages includes updating the business case, risks, overall plan, and detailed next-stage plan in the light of new evidence. KEY PRINCE2 EXAM CRAM Essentials . Start with what it is you want to achieve from the project (ie your objective) and break it down into the things you need to do in order to achieve A PRINCE2 Project is planned, monitored and controlled on a stage-by-stage basis. PRINCE2 has many “management products”; each of them can be a document, or something else such as a presentation, video, dashboard, or even phone call. After the initiation stage, as soon as the project board has approved the project, and the next stage plan (or exception plan), the project manager can proceed with the next stage by issuing instructions about work to teams. A plan must contain enough detail and enough information to confirm that the targets are achievable. Following the product-based planning technique entails a number of benefits, such as 1. In PRINCE2 we refer to these manageable chunks as stages – actually, they are called Management Stages. https://www.prince2primer.com/prince2-next-stage-plan-and-exception-plan In fact, defining the activities in detail upfront can give a false sense of security that all will be perfect :-). A plan will show the products (scope) that will be delivered, perhaps the activities and resources required. PRINCE2® and PRINCE2 Agile® are registered trade marks of AXELOS Limited, used under permission of AXELOS Limited. If it is a Stage Plan that has been approved, then this will be used by the project manager to manage the next stage. STAGE PLAN Project: Release: Date: PRINCE2 Author: Owner: Client: Insert Project Name Stage Plan Date: 22 March 2010 Document Ref: Version No: Page 2. Business Case The project board use this activity for one of two situations, either to approve the next Stage Plan as the current stage reaches completion, or to approve an Exception Plan if at some point during the current stage, the project manager had forecast that tolerance will be exceeded.